New Business:

1.) New Hanover Township Municipal Building, 2202 Grove Rd., Allentown, PA 18109 (Review & Discussion).

Bogrette of Kimmel Bogrette Architecture and Design as well as Ray Marijczuk of Kimmel Bogrette appeared before the Board. Also accompanying them was Peter Johnson and Anna Schmitz of ThinkGreen LLC. Mr. Bogrette presented various story boards as well as pictures showing the overall project of the new municipal building. He reviewed with the Board the interior and exterior finishes and requested approval of same. Mr. Marijczuk noted that presently we are slated to begin the bidding in September of this year since all drawings for the new Municipal Building are on schedule for September bid. Mr. Bogrette showed finished drawings of the exterior building showing mostly stone with a brick accent. He also noted there was dryvit near the top of the building by the roof resembling stucco. He stated the five foot overhang would shield the dryvit, thus he had chosen an oyster grey on the columns with a silver fox color on the dryvit. At this point in the meeting, Mr. Kovacs reiterated his request for the Hanover Township name to be placed on both sides of the building. The Board was shown a clear anodized trim for the windows and Mr. Kovacs questioned what the pitting time of the anodized trim would be. It was felt it would extend between 10 and 15 years. Councilwoman Hayden questioned using triple versus double windows sound installation in this building because of the noise of the airport. There was discussion as to gaining specifications from the Airport insulation study for same to be reviewed. The Township will forward the names and phone numbers of same to the architect. Metal will be used in the rear of the Public Works Building on a vertical layout. It will be silver in appearance and will be shielded by landscaping. Councilman Dreisbach questioned the removal of the existing trees in the park. After discussion, it was noted the Township will have these removed and will be replanted and reused in the new Municipal Building area where we can use same.

At this point in the meeting, the architects moved to the meeting room near the lobby. They would use the same carpet color as in the lobby area. There will be a raised dais using a dark color finish as well as a light bamboo color contrast for the tables. After discussion concerning the light fixtures, Chairman Paulus stated same would need further review. The light fixtures are four vertical four-foot tubes hanging with an opal white cylinder from the ceiling. In the hallway areas are a mottled brown type carpet with a tiny blue small stripe along same. The name is embellished with a burnished metal. The walls would be a balanced beige in color. In the meeting room, there would be Knoll acoustic wall panels in dark denim with a one-inch gap between them. The wood ceiling would have gaps for acoustics in a wood color. An interior finish colors sheet was provided to the Board. Everything chosen is in a traditional palette. When questioned concerning the size of the meeting room, it was stated that it would hold between 60 to 75 people with an overflow of 20 to 25 chairs along the side and the rear showing a 20 to 25% bonus in the overage.

With the exception of the meeting room light fixture (as noted above) all interior finishes presented were approved. Peter Johnson of ThinkGreen LLC, showed Council the story board concerning the plants and the color palettes. It was stated in the storm water area of the Municipal Building, wildflowers would be planted as well as multi-stem trees and shrubs. The new Municipal Building area would have trees such as red maple, river birch, red cedar, red-stemmed dogwood and sweet bay magnolias. Since most of the site is meadow, wildflowers consisting of purple cone flower, lobelia, blue stems, switch grass, oak grass, beard’s tongue, black-eyed Susan, and turtle heads will be used. The green roof would have sedums of various types planted on same. The basin would have seeds and plugs placed 10 to 18 inches on center. The Board was also presented with lighting fixtures cut sheets for their review and would visit these at a later meeting.

At this time, Mr. Marijczuk stated since our soil analysis indicated poor soil in some locations, we would be placing an additional basement area under the meeting room. It would increase the cost between $80,000 to $100,000 but would add approximately 1,400 feet of basement area for storage. Also, the change to the garage bays would increase same between $85,000 and $105,000 and the soil remediation will have an increase between $60,000 and $85,000. It was stated we are still between $3.5 to $4.6 million plus $500,000 for the green roof and solar panels. There will also be a variable system for the air conditioning/heat system to be housed above the office area of the garage area. It was noted all existing garages would be demolished later this year. At this point in the meeting, Council was given a sheet for items for review and discussion. They are as follows:

1.) Please provide the requirements for your computer server. Our Electrical Engineer requires the equipment specifications in order to provide for the necessary electrical connections, Amps, Watts, Volts, etc. The Township would forward the name of our hardware vendor to the architect.

2.) The base bid includes battery packs to provide the code required emergency egress lighting. There was discussion concerning placing a backup generator for the building. Same would be discussed at a later time.

3.) Is there a preferred vendor for fire alarm? Are any fire alarm vendors excluded? Chairman Paulus noted that we would probably be using our present vendor, which is B&K Security.

4.) Please confirm that an isolated ground system is not required. Chairman Paulus noted an isolated ground system would be required, so he felt the answer would be no.

5.) Is a lightning protection system requested? It was not in the initial budget and could be an alternate in the bid documents. Answer: No, none would be needed.

6.) Electrical service is planned for 208Y/120V secondary service. Is 480Y/277V service required for any equipment in the garage? Answer: No.

7.) Shall we provide a drain system that can accommodate the entire floor of the PW garage to be power washed? Answer: No.

8.) Please execute a water-flow test and provide the results so that our plumbing engineer could design the system accordingly. Answer: The Township will provide the architect with the name and phone number of the Bethlehem Water Department.

9.) Does the PW department want to provide locations of hose bibs? Or shall we make recommendations? Answer: Chairman Paulus will review same with the Public Works Department.

10.) Are overhead grilles at the lobby and 2nd floor reception required? If the meeting room is utilized in the evening while the reception desks are not occupied the offices will not be secure. After further discussion, it was noted same should be closed off in a secure fashion albeit through gates or glass. It was also noted the 2nd floor area should be closed off.

11.) Are there any requirements for doors to be operated by card access? It was noted a further meeting concerning items 11, 12, 13, and 14 would be discussed.

12.) If the contractor encounters un-ripable rock, is blasting permissible by all agencies (municipality, airport, etc.)? It was felt blasting is permissible; however, the Township Engineer would review same with the architect.

13.) Can the Township carry-off and dispose of existing fill? Again, the Township Engineer would review same. Chairman Paulus noted he felt we could contact the airport concerning the disposal of existing clean fill.

14.) Would you like to control the heat and air systems with a PC based control system? It was noted there should be a thermostat in each room for the comfort level of each room.

Adjournment:

The meeting was adjourned at 12:40 P.M.

Respectfully submitted,

Vicky Roth
Township Clerk